ARE YOUR PASSWORDS SAFE?

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ARE YOU WORRYING ABOUT THE SECURITY OF YOUR PASSWORDS AND YOUR INFORMATION? 

“Hmm…what was that password again, I’ll try xxxx, oh no, I’ll try the other combination, it’s always one or the other, sometimes with an exclamation mark at the end for extra security!”

Do you recognize yourself? I think many do. There are so many passwords we need on a daily basis these days, passwords for the bank, gmail, dropbox, Facebook, twitter, training courses and the list goes on. Either you just use the same all the time or you can have a master sheet with all passwords written down, a notebook, a word file or post-it notes, but how secure is that?

A few years ago I felt a need to find a solution for myself and make sure all my information was secure. After all, there’s a lot of information behind those passwords and I wanted to make sure I kept it safe. I went searching for a solution and settled on using LastPass. I have now used it for many years, both on my Mac and my iPhone. Today I have no idea how I managed to live without it.

Having a password manager like LastPass is an important part of a "central hub". Everyone should have a central hub set up for their business and personal life. 

SO WHAT DOES LASTPASS DO AND WHAT IS IT ABOUT IT THAT I LIKE SO MUCH? 

::  I have access to all my passwords all the time and they sync seamlessly.

::  I can have long, complicated and secure passwords, and different ones for each service. Using your middle name or the pets name just isn’t a good idea. 😉

::  When I am on my computer I don’t have to log in to different sites, I just log into LastPass and search for the service, one single click and I’m logged in! It saves me so much time and makes it very easy as well.

::  I don’t have to come up with secure passwords, LastPass will do that for me.

::  Using a service that is dedicated to protecting passwords feels safe to me.

LEARN MORE ABOUT LAST PASS

LastPass is free. If you need to share passwords with a team you can do so on the upgraded plan for $2 per month. I think that’s a low price for the peace of mind you can get when all your passwords are secure. And again, if you just need the basic functionality that I have described above, it's free. 

For more info about LastPass and how it works, you can visit their website here. If you want help setting up LastPass and transferring over all your passwords, you can find more information about how I can help you on my website.

What do you do to protect your passwords today? Come on over to my Facebook page and let me know. You can access the page by clicking the link here.


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HI! I'M EMMA PEROLS

I love helping busy women who feel overwhelmed by their businesses put good systems in place. With many years of management experience, combined with my love for systems, apps and smart setups, I know the running of your business can be easy, simple and fun again. Let’s optimize your business together!


HOW TO TURN EMAILS INTO TASKS

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Ok, we are going into the topic of email…and for some of you that might feel like a bit of a nightmare, depending on how many emails you have in your inbox. 😉 Fear not!

If you hang out here long enough, over time you will learn plenty of tips, tricks and workflows that will make your inbox less overwhelming to deal with and instead put you in total control. It can be done, and it doesn’t have to be as hard as you might think!

LEAVING EMAILS IN THE INBOX

Have you ever found yourself opening an email and realizing you need to do quite some work on it before you can send an answer? Do you find yourself thinking you’ll just leave it in your inbox and get back to it later? When you do that your inbox just turns into a task manager and that’s not what it is meant for.

It forces you to go back again and again to make sure you are not missing anything. I don’t know about you, but I get stressed and feel overwhelmed, even with a fairly small number of emails in there.

(Before moving on I just want to make it really clear that we are not talking about those emails you can answer right away in a minute or two. Just answer them and file them or delete them. I am talking about the ones that need a bit more work and involve several steps before you can send an answer.)

WHAT YOU SHOULD BE DOING WITH YOUR EMAILS 

I think there is a much better way of handling these kinds of emails that need more work. So instead of keeping the emails in my inbox I forward them to my task manager. I do that for several reasons:

1. I can keep my inbox clean and only keep emails in there that I haven’t gone through yet.

2. It reduces stress because I know I’m not missing or forgetting something.

3. I have ALL tasks that I need to do in one place: my task manager.

4. I can more easily decide on what day to do what task and therefore better plan my day or week.

HOW TO FORWARD YOUR EMAILS

It’s easy to forward your emails to your task manager. This is how you do it, step-by-step:

1. If you don’t have one already, get an electronic task manager. I always recommend Asana because I love it and have used it for years. But there are many other good ones out there as well: Nozbe, Trello, Todoist, Wunderlist, Things, or Omni Focus to just mention a few. Asana is free.

2. Open your task manager and find the email address you should use when forwarding emails to your task manager. If you can’t find it, you can go to the support pages for the app and find out where you can find the email address. When you have located the email address, copy it.

3. Go to your list of contacts whether that is within your email service or your contact book) and add a new contact with the name of your task manager and then paste the email address there.

4. Go into your email inbox. Find an email that is a task that needs to be done later and open it. Click “forward” and find your new contact with the name of your task manager, in my case Asana, and add that as the recipient.

5. Change the subject line to what you want the task to be called in your task manager.

6. Click "send" and move the email to a folder named @Asana (or whatever your task manager is called).

7. Go to your task manager and open the inbox. There you will find the task that you just forwarded from your email. The subject line is the name of the task and the body of the email is a comment.

8. Now you can move the task into the proper project, add a category if you like, as well as put a deadline on it if needed.

Even if your inbox is full of emails and actually needs a major clean up, you can still start applying this to all new emails coming in. Two weeks from now you will have much better control of your email inbox.

You have just taken a big step toward getting more organized. 😃

Good luck, and if you have any questions, head over to my Facebook page and ask them there!


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Click the button below and you will get instant access to the FREE Resource Library. You will also receive my newsletter with trainings, tips and tricks. (And I promise, I will not spam you, ever.)

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HI! I'M EMMA PEROLS

I love helping busy women who feel overwhelmed by their businesses put good systems in place. With many years of management experience, combined with my love for systems, apps and smart setups, I know the running of your business can be easy, simple and fun again. Let’s optimize your business together!


WHY YOU SHOULDN'T PUT EVERYTHING INTO ASANA

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I was asked a question today and I thought the answer might benefit you. So here it is. 😊

Someone downloaded the free mini guide on my website (if you haven't got it yet you can get it by clicking here.

QUESTION

I was actually still wondering why 3 apps and not just use Asana? It seems like Asana will also hold files and attachments.

WHAT I ANSWERED

Asana for sure does hold files and attachments but that's not what I use Evernote for. I use Evernote for random thoughts, clipping things on the web, images of my kids' drawings, list of good wines etc. Basically EVERYTHING. I also use it for blog posts etc.

The reason being, the search function is awesome in Evernote. If I only use documents I can only search for the titles but not the content. Within Evernote I can search within notes. For example, I know I wrote a blog post about procrastination a long time ago and I don't know what I called the post. I can just search for "procrastination" and ALL post with that word somewhere within the text (or in a pdf or image) will come up. That's so handy.

Another benefit is that I scan almost all papers I want to save. If I later want to find a paper relating to the school of my kids I just type the name of the school in the search box and all notes with that word will come up. This is priceless.

That's why I think Evernote should be part of everyone's "central hub" for productivity and why it's not enough to write everything in Asana and attach files. Asana is for managing tasks and projects and is awesome for that, and another key piece of that central hub.

Where do you put all your small bits and pieces of information? Please come and visit my Facebook page and let me know.


Get your free resource here

Click the button below and you will get instant access to the FREE Resource Library. You will also receive my newsletter with trainings, tips and tricks. (And I promise, I will not spam you, ever.)

Resource Library.png

HI! I'M EMMA PEROLS

I love helping busy women who feel overwhelmed by their businesses put good systems in place. With many years of management experience, combined with my love for systems, apps and smart setups, I know the running of your business can be easy, simple and fun again. Let’s optimize your business together!